Sign Up
Go online in the organizationBefore Microsoft Teams, an important but often overlooked preparation was account screening. You may think that just import all the email accounts in your hand into the system, but the reality is often: unscreened accounts will bring chaos, interference, and even security risks.
Especially when you have hundreds of accounts on hand, which are real users? Which registeredTeams? Which ones cannot log in at all? If you don’t figure out these issues, importing the system will only cause more trouble.
This article will talk about: In the official screeningWhat should you do before your Microsoft Teams account?
1. Clarify the screening target: What kind of account do you want to leave behind?
Before you start filtering, the first step is not to import the file, but to figure it out"Who do you want to sift out?" Different usage scenarios have completely different requirements for account accounts.
for example:
lIf you are working together for a unified and collaborative basis, then keep itCompany Email+ Activate useMore efficient account;
lIf it is for business expansion or marketing connection, you may also need to identify whether the account isRecently active;
lIf used to allocate employee permissions, the focus is on whether the account isBelongs to the correct organizational department.
Simply put, before sifting, figure out what you want"What to do with these accounts" can determine the dimension of the next step of filtering.
2. Organize the original account data: the cleaner the better the sieving
Many companies get messy account data, such as:
lThe email format is not unified, and some are even mixed with mobile phone numbers or user nicknames;
lThe same person's name corresponds to multiple email addresses;
lThere are problems such as duplication, vacancy, and garbled code;
lIt is difficult to distinguish which one is the main account, which one is the sub account or historical account.
In this case, it is recommended to perform a basic cleaning first and organize the data into a structured list. For example:
lUser mailbox (unified in lowercase, standard format)
lName (avoid confusion of the same name)
lDepartment or region (if any)
lAccount source (whether it is exported from the intranet system)
lRegistration status (such as unknown, known, activated)
Although this sorting work is boring, it determines whether you can use the screening tool efficiently in the future.
3. Check the account registration status: YesTeams user?
This is the most critical step in filtering——Determine whether the account is registered and available. Many companies think that the company's email address is equivalent to"It can be used", but in fact:
lSome email addresses are not registered at allMicrosoft 365, naturally, can't get into Teams;
lAlthough some email addresses have been registered, they have never logged in;
lSome accounts are temporarily assigned or have been cancelled."Zombie Account".
At this time, you can use tools like Digital Planet to batch check the account status:
lYes or noMicrosoft Teams registered user?
lIs it activated and has a login record?
lIs the usage environment safe (such as logging in with a real machine)?
In this way, you can filter out hundreds of accounts"It's really useful."
4. Identify account ownership and activity: judge the real user
In addition to checking the registration status, more importantly, behind the account"Is it a human":
lSome accounts are robot accounts and are only used for system notifications;
lAlthough some accounts have been registered, they have never been used;
lSome accounts have been left unmaintained for a long time and have been neglected in the corner.
If you import these accounts, it will cause communication blockage, false reminders, and waste of resources.
Therefore, determine the account ownership (whether it is an employee, supplier, partner) and activity level in advance (recentlyIs there a 30-day usage record?) It is very necessary. Especially avoiding:
lZombie Account (Register and abandon)
lTest account (generated by virtual mailbox)
lAnomaly account (accounts flowing from third-party or historical items)
Digital Planet Platform can assist in identifying these"Suspicious Account" makes your imported data cleaner.
5. Set a classification import strategy: It is not a one-time introduction to be efficient
Filtering accounts is not a one-time transaction. Recommended settings"Batch Import" strategy:
lThe first batch:100% confirmed registered and active core users to ensure the stable initial operation of the platform;
lThe second batch: If you have registered accounts but moderate activity, you can add additional imports based on the actual promotion rhythm;
lThe third batch: Accounts with unknown status need to be verified separately before considering use.
The benefits of batch import are: each batch can track results and problem feedback to avoid system congestion or user trouble caused by one-time burst import.
6. Create account tags and permission presets
The filter number is not only for import, but also for subsequent management and grouping.
During the filtering stage, you can tag your account:
lWhich business line belongs to
lIn which region
lUse frequency
lResponsibility Type (Management/Execution layer/Technical support)
With these tags, you canFlexible setting of permissions, groups, and notification policies in Microsoft Teams also lays the foundation for subsequent data tracking and analysis.
7. With the help of digital planets, complete the pre-screening process efficiently
During the entire account screening process, manual operations are not only time-consuming and labor-intensive, but also prone to errors. Use professional account detection and screening platform——Digital Planet, can make everything easier:
lUpload the account in batches and automatically identify whether it isMicrosoft Teams registered users;
lReal-time judgment of the active status and real-time machine attributes of the account;
lOutput a structured list with labels and filter suggestions;
lFree registration will give you a test limit, suitable for testing;
lSupport and internal enterpriseCRM and OA systems are synchronized.
This complete set of tools is designed for the needsDesigned by a large team of "Cleaning + Layered Management" accounts, it is suitable for collaboration between HR, IT and operation departments.
filterMicrosoft Teams accounts are not just a waste of time, but a "pre-action" to whether the digital collaboration of the team can be successfully launched. Compared to checking a bunch of "unused accounts" in the system in the future, it is better to do the screening work well before importing.
The quality of the data determines the efficiency of collaboration. Only by sieving accurately, guiding stably, and using it well areTeams' correct posture to go online.
Come to Digital Planet now to experience the efficiency of batch account screening! Register to get a free credit limit and quickly identify whether the account you have on hand is worth importing.
Digital Planet It is a world-leading number screening platform that combinesGlobal mobile phone number segment selection, number generation, deduplication, comparison and other functions . It supports global customers Bulk numbers from 236 countries Filtering and testing services , currently supported More than 40 social and apps, such as:
The platform has several features, includingOpen filtering, active filtering, interactive filtering, gender filtering, avatar filtering, age filtering, online filtering, accurate filtering, duration filtering, power-on filtering, empty number filtering, mobile device filtering wait.
Platform providesSelf-sieve mode, sieve mode, fine-sieve mode and custom mode , to meet the needs of different users.
Its advantage lies in the integration of major social and applications around the world, providing one-stop, real-time and efficient number screening services to help you achieve global digital development.
You can use the official channelt.me/xingqiupro Get more information and verify the identity of business personnel through the official website. Official Business telegram: @xq966
(Warm reminder: You must identify the user name when searching for the official customer service number on Telegram xq966 ), you can also verify through the official website: https://www.xingqiu.pro/check.html , confirm whether the business you are in contact with is a planet official
数҈字҈星҈球҈͏
