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Against the current context of increasing popularity of remote office, more and more enterprises have begun to use itMicrosoft Teams serves as the main collaboration platform. But before promoting the system to go online or personnel access, many managers will have a core question:
Are my accounts compliant? Are there any safety hazards? Should I do a screening?
The answer is yes. Especially when it comes to mixed scenarios such as employee emails, external partners, temporary project accounts, etc., a systematic account compliance screening can not only avoid security risks, but also greatly improve collaboration efficiency.
So,Can Microsoft Teams account compliance be screened? How to screen? What content should be filtered? We will explain this article clearly at once.
What is"Account compliance"? Why do you need to sieve?
existIn the Microsoft Teams platform, an "account compliance" usually means the following aspects:
lReally exist and belongs to the legal subject(such as employees, suppliers, certified third parties);
lRegistration method and usage method are in line with the companyIT Management Specifications;
lThe binding email or mobile phone number has not been abused or reused;
lNot banned by the system or marked as a risky account;
lLogin device andNo abnormality in IP behavior, no suspicious operations such as sharing, multi-opening, etc..
If these conditions are not met, the consequences can be serious:
lBusiness information leak: non-person account has obtained access rights;
lRisk of compliance: Use illegal or non-company domain accounts to interact with customers;
lSystem instability: There are a lot of"Zombie Account" or "Short-term Test Account";
lManagement confusion: the account level is vague and permission allocation is chaotic.
Especially in large enterprises or outsourcing teams, screeningCompliance with Microsoft Teams accounts has become a "regulated action" for IT security departments.
What content can be judged in compliance through filtering?
Through professional account detection platforms, such as Digital Planet, the following compliance dimensions can be accurately filtered out:
1. Are you a real account registered?
This is the first level. Many companies don’t know if these email addresses are registered when importing their accounts.Teams or Microsoft 365. Once an "empty number" is imported, not only is resources wasted, but a system warning will also be generated.
Detectable fields include:
lRegister successfullyMicrosoft Teams;
lIs it an active account (nearlyWhether to log in for 7 days or in the past 30 days);
lRegister for useWhether IP and region comply with company policies.
2. Is the login device legal?
The company account should be bound to the company's equipment or authorized terminal as much as possible. If the following situations occur, there are hidden dangers of compliance:
lLog in to multiple cities at the same time with one accountIP;
lLog in to the device"Simulator" "Anonymous Proxy Device";
lThe login environment is a cloud server or an abnormal mobile terminal.
These can be obtained through the device fingerprint,Filter out IP home location, terminal identification and other methods.
3. Is it a mailbox domain that is allowed by the organization?
Many companies only allow registration with email address with specific domain namesTeams, for example: @company.com. But in actual situation, many temporary accounts will use@gmail.com, @outlook.com Wait for your personal email registration.
By filtering the mailbox format and domain name structure, we can quickly identify which accounts are registered outside the domain and whether they violate organizational requirements.
4. Is it a "test number", "zombie number" or "advertising number"?
Some accounts have never been used after registering, or they only log in once in a short time, and then they lose contact. This type of account is usually called:
lTest number: used to try the registration process without actual collaboration;
lZombie number: It is abandoned by registration and has never been used;
lAdvertising number: used for mass spam or malicious behavior.
Compliance testing will rate these accounts' activity, interaction behavior, login frequency and other dimensions to identify them."Potential risk account".
How should the compliance screening process be operated?
1.Collect an account list: Prepare to accessTeams' email or account list should preferably contain fields such as user notes, department information, source channels, etc.
2.Upload to the screening platform: Bulk import lists into the digital planet platform or internal detection system.
3.Select the detection dimension: For example, check registration status, device behavior, activity, domain name legality, etc.
4.Get a screening report: The system outputs structured results, including information such as whether the account is registered, whether it is compliant, frequency of use, and login to the terminal.
5.Perform hierarchical management: According to the screening results, the account will be divided intoThe three categories of "directly available", "to be reviewed" and "unavailable" to avoid confusion caused by one-time import.
Frequently Asked Questions: Blind Spots and Mistakes in Compliance Testing
Misunderstanding 1: If you can send and receive emails from the email address, it means that your account is fine?
Not so. Whether the email address can be used does not mean that the account has been registeredTeams does not mean that the account is compliant. Many test emails or temporary accounts have valid emails, but they have never logged into Teams.
Misconception 2: As long as the registration is successful, it is safe?
Successful registration is only the first step. True compliance also requires attention to whether the account frequently changes the device and whether it operates abnormally, especially when it involves permissions and sensitive data access.
Misconception 3: Compliance screening can only be done by manual?
If you rely on manual inspection and comparison, hundreds of accounts will take several days. With the help of a platform like Digital Planet, thousands of accounts can be filtered and structured output in one minute.
Why is it recommended to use digital planets for compliance screening?
As a platform focusing on global account detection, Digital Planet isMicrosoft Teams account screening has the following advantages:
lSupports batch upload of tens of thousands of accounts, and one-click to check whether they are registered and active;
lIt can identify the attributes of the login device to determine whether it is a real machine or a secure terminal;
lAutomatically verify whether the mailbox domain name is legal and remove non-compliant domains;
lOutput a complete report and mark the risk level of use of each account;
lYou can experience it with free registration and provide some quota for users to test;
lThe system has exceeded service800+ cross-border enterprises, high stability, compatible with multiple platforms.
For managers who want to promote compliance and launch of team collaboration platforms, Digital Planet is not just a detection tool, but also an assistant for team safety and efficiency guarantee.
Microsoft Teams account compliance issues are ultimately the question of "who can use it and who can't use it". It seems simple, but once it involves large-scale account import, permission management, and security risk control, it is no small matter.
Doing screening in advance means avoiding risks in advance. Let yoursTeams runs from the beginning, orderly and risk-free.
Log in to the Digital Planet Platform now, test your account data for free, identify compliance with one click, and help corporate collaboration"The first line of security".
Digital Planet It is a world-leading number screening platform that combinesGlobal mobile phone number segment selection, number generation, deduplication, comparison and other functions . It supports global customers Bulk numbers from 236 countries Filtering and testing services , currently supported More than 40 social and apps, such as:
The platform has several features, includingOpen filtering, active filtering, interactive filtering, gender filtering, avatar filtering, age filtering, online filtering, accurate filtering, duration filtering, power-on filtering, empty number filtering, mobile device filtering wait.
Platform providesSelf-sieve mode, sieve mode, fine-sieve mode and custom mode , to meet the needs of different users.
Its advantage lies in the integration of major social and applications around the world, providing one-stop, real-time and efficient number screening services to help you achieve global digital development.
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