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Today, when corporate collaboration tools are fully popular,Microsoft Teams has become the main platform for many organizations. But when you have thousands or even tens of thousands of account data in your hands, how to import this information into the system efficiently and orderly has become one of the most troublesome problems for team IT managers. Especially when the data quality is uneven and the source is unknown, incorrect imports often mean confusing permissions, failure of notifications, and even affecting project progress.
This article will show you how to import in batchesMicrosoft Teams valid accounts, understand "what account is worth guiding" and "how to direct", and combine it with the data screening tools of the digital planet to improve overall efficiency.
What is"Free" Microsoft Teams account?
Not all email or mobile phone numbers are worth importingMicrosoft Teams. In actual scenarios, we pay more attention to those "value" accounts. Specifically, a valid account usually has the following characteristics:
lRegistration is completed: The account is already thereRegistered in Microsoft Teams and is recognizable normally.
lActivate use: The account has logged in, participated in meetings, edited files, or used core functions.
lOrganizational belongings are clear: The account belongs to the corporate email address or verified unit account, not the personal stray email address.
lActive behavior: The account has access, use and interact in the near future, rather than being idle for a long time.
If the invalid account cannot be filtered out before importing, it is likely to waste system resources and even cause a decrease in project collaboration efficiency. Therefore, pre-data detection and classification are the key to successful import.
Why do you need it"Batch import"?
Introducing thousands of accounts in one breath seems to be easy, but in fact it is extremely risky. Frequently asked questions include:
lSystem error rate increases: Too much data is imported, which is very easy to cause duplication, blank or format errors.
lPoor user experience: After the unclassified account is imported, the user receives error permissions or messy emails.
lDifficulty in the later investigation: Once a problem occurs, you need to locate the accounts one by one, which is very time-consuming.
Batch import can disperse risks, optimize the testing process, facilitate the hierarchical settings of permissions and tags, and also be more conducive to tracking the import effect and activation of each batch of accounts.
Four common batch import strategies
1. Import in batches according to account registration status
Press whether the account is already inMicrosoft Teams registration is divided into several categories:
lThe first batch:100% of the accounts registered and used will be imported first to ensure normal functional tests.
lThe second batch: registered but not activated accounts, and subsequently cooperate with reminder emails to promote activity.
lThe third batch: brand new or uncertain status accounts, finally import and observe further.
This batch method can ensure the highest quality of users during the project launch stage.
2. Import by organizational structure or position role
In a team, the account roles are often different:
lFirst import the management account and build permissions and collaboration models;
lThen import the front-line employee accounts such as sales and operations;
lFinally, import the account of the support department or outsourced personnel.
This import order is beneficial to the organizational structure.Precise restore in Teams.
3. Import by geographical area or business line
For multinational enterprises or office scenarios, they can be divided by region:
lFor example, the first batch of Beijing office accounts, the second batch of Shanghai, and the last batch of overseas subsidiaries were imported;
lEach region will be tested, trained and launched separately to reduce cross-impact.
Especially when usedIn terms of Microsoft 365 time zone settings, language configuration and other settings, this import method is also more reasonable.
4. Import according to account activity or data cleaning results
Through the Digital Planet’s data detection service, you can rate it by activity:
lHigh activity level (e.g.Log in within 3 days) accounts will be imported first;
lMedium active (Log in within 30 days) as a follow-up supplement;
lNo traces of use or suspected invalid accounts are not imported or marked separately.
This type of import method is especially suitable for batch management after data cleaning.
Reference for practical process of batch import
The following is based onImport process for Microsoft Teams management backend:
Step 1: Prepare the account data list
StructuredExcel table, including:
lEmail or mobile number
lName
lDepartment or position
larea
lRegistration status (noted after detection by digital planet)
lActivation status (last login time)
The more precise this step is, the smoother the import process is.
Step 2: Batch import backend operations
OpenIn Microsoft 365 Admin Center, select Users → Add Users in Batch → Upload CSV Files.
Notes:
lTry not to exceed each upload200 accounts;
lIt is recommended to check whether to send notification emails in advance;
lYou can choose to join a specific team directly or set up an initial role;
lAfter each batch is imported, a test is performed to confirm whether the account permissions and functions are normal.
Step 3: Tracking management after import
After completing the import, you can view it in the management background:
lThe activation status of the import account;
lLogin history;
lIs the assigned permission correct?
For unactivated accounts, you can make email reminders or re-filter replacements.
With the help of digital planets, filtering is smarter and importing is more efficient
To reduce the time of manual troubleshooting, you can use the Digital PlanetMicrosoft Teams filtering features obtain the following capabilities:
lBatch check whether the account is registered or activated;
lAutomatically identify corporate email, attribution organization and active behavior;
lSupport screening of valid accounts according to multiple dimensions such as industry, position, and region;
lProvide a structured list, one-click importMicrosoft Teams;
lSupports hundreds of thousands of accounts to quickly clean and verify.
In addition, registering a digital planet platform will give you a screening quota, and you can experience the account registration detection and status verification functions for free, which is suitable for early trials of enterprise testing.
If"Cooperation" is the blood of modern enterprises, and Microsoft Teams is the artery. A reasonable account import process can not only help the team go online smoothly, but also determine the upper limit of collaborative efficiency. Instead of blindly importing the data in full, it is better to sift the data clean before importing, and advance in batches, and take every step steadily.
With the help of the digital planet's screening service, we can improve quality from the source of data, so that every imported account can"Live". Register for free now and start your Teams efficient deployment journey!
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